FROM PARCEL TO PRINT

Property owner mailing lists and notice letters.

Choose properties in North Carolina, Texas, Florida, or Ohio, personalize notice letters, and print envelopes or mailing labels. Ohio live lookup covers three counties; CSV imports work statewide. Use available map records or your own list. Always Free.

Your work stays in this tab.
Save a draft to resume later.

Step 1 of 4 · Select the properties for your project.

NORTH CAROLINA + TEXAS + FLORIDA

Find your project area

Search, then click parcels to add them to your selection.

StateCounty

Live coverage: all 100 NC counties. Switching counties keeps your selected properties.

Parcel source: NC OneMap.

Search results appear here.

Already have a property list?

Import NC OneMap, Texas appraisal data, Florida owner-mailing records, Ohio county records, or your authorized CSV. Match columns when needed. All rows are included.

Import CSV

0 selected parcels

Loading map…Gold = selected

Ohio live sources: Franklin County Auditor, Hamilton County CAGIS/Auditor, and Cuyahoga County Fiscal Office. Other Ohio counties support authorized CSV imports only. Coverage and data-use notes.

Florida records: Florida GIO, Florida Department of Revenue, and contributing county property appraisers. Texas records: TxGIO and county appraisal districts. Availability and completeness vary. Verify current owner mailing details before sending.

Parcel source: NC OneMap (2019), North Carolina Department of Information Technology, Government Data Analytics Center, Center for Geographic Information and Analysis. Data terms. Update dates vary by county. Review the state transformation date and mailing address for each selected parcel; GIS parcel data is not a survey.

Independent tool. Not affiliated with NC OneMap or any county or municipality.

Your selection carries forward to the next step.

CHECK BEFORE MERGING

Review the recipient list

Use the owner’s mailing address for delivery. Keep the property address separate.

One recipient per identical owner and mailing address; list all their selected parcels in one letter

No properties selected.

Your recipient list starts with a parcel.

Select properties on the map or import your county CSV.

Edits affect this session’s letters and export only.

YOUR WORDING, MERGED

Prepare the notice

North Carolina letter templates

State-specific and general-purpose letters.

Guide for this letter

Edited wording is kept for each template while this tab stays open.

Page layout

Paper size Body text size Fit to page

Automatic fitting reduces text in half-point steps, down to 9 pt, only when needed. Longer letters continue onto another page. The details below the signer’s name are always 1 pt smaller than the name and body. Paper settings apply to notice letters; envelopes and labels keep their own sizes.

Use PDF page preview to check the actual pages, bold text, and final text size for each recipient.

Letter headerDepartment optionalRight-aligned immediately above the dark line. Also included in the closing.Company logo optional · PNG or JPEG

Up to 5 MB. Original image resolution is preserved; use a sharp PNG, ideally at least 625 pixels wide for a full-width logo. The logo appears at the upper left and the department at the upper right, above the line on every letter page.

Project nameLetter date

Signer and mailing address

These details appear after “Sincerely,” along with the department entered above and the organization name entered in Organization footer below. Enter the complete mailing address, including city or locality, state, and ZIP.

Organization mailing address Project manager / signer nameProject manager / signer title optionalAppears on its own line directly below the signer’s name. PhoneEmail

Signature image optional

Place your signature below “Sincerely” and above the signer’s name. Choose a tightly cropped image; a transparent PNG works well.

Choose a PNG or JPEG · up to 5 MBOr paste a copied signature image here

The image stays in this tab and is never uploaded to ParcelNotice. It is included in a saved draft only if you choose “Include signature image.” Reloading clears the copy in this tab.

The downloaded PDF contains the image. This feature does not provide certificate-based digital signing or identity verification.

Organization footer

Centered on every letter page: your organization name in bold, an optional italic phrase, then the address, phone, and website separated by vertical bars.

Organization nameShown in bold as the first footer line. Also used in the letter body and closing.Company phrase or statement optionalFooter address line optionalEnter the address, county, two-letter state abbreviation, and ZIP. Leave blank to use the organization mailing address above.Organization phoneUses the contact phone when blank.Organization website

Work and access

To include these optional details in your letter, add {{project_objective_structural}}, {{project_objective_performance}}, or {{project_limits}} where you want them in the letter body. All three entries are saved with your draft.

NC PLS license numberWork typeExpected work dates / hoursWork description optionalProject objective (structurally) optionalProject objective (performance) optionalProject Limits optionalRequested access / arrangementsProposed appointment

Ohio agency notice eligibility and details

Actual agency principalProject-specific law authorizing appropriationIdentify the principal’s applicable appropriation power and project purpose. ORC 163.03 alone does not establish that power. A consultant or professional license is not a substitute.Existing agency work authorization / referenceResponsible agency contact and phone/emailAgency purpose and need to enter these areasInternal notice-delivery and evidence planRecord intended recipients, means, responsibility and evidence. Preparation and mailing are not proof that notice was given. Split batches when recipient requirements or entry dates differ.Proposed first entry — Eastern TimeEnter the Ohio local date and time. This is a proposed schedule, not a calculation or certification of the legal notice interval.Public/private agency with appropriation authorityGeneral agency appropriation-purpose project; excluded special routes use their own reviewed process.The named principal’s applicable appropriation authority and project purpose have been verified.The agency or its legal reviewer approved this draft, access scope, recipient plan and delivery process for this project.These selections record your confirmations. ParcelNotice does not independently verify agency powers, approval, recipients, notice or access rights.Qualified recipients for every included parcel have been independently checked; tax/GIS owner rows alone are not that verification.Only outdoor nonintrusive survey/examination within this product’s scope.Agency and site restrictions reviewed; no excluded special entry route or restricted property.I will verify when notice was actually given and ensure the entry interval before work; the printed date or PDF is not proof.48 hours is not two business days. Confirm actual notice, recipient, clock time, dates and any applicable computation rules with the agency. Do not infer a holiday extension or shorten the interval. Reschedule and re-notice if necessary.

Florida notice eligibility and details

Why entry on these areas is necessaryResponsible Florida PSM nameFlorida PSM license numberResponsible Florida PE nameFlorida PE license numberProposed first entry dateProfessional authority and scope reviewThe app does not verify a license. A professional title alone does not establish the authority or scope for this project.Who is the project for?Agency contracts may impose additional steps. County-directed work in Hillsborough is routed to permission and County coordination.Agricultural classification and acreageUse property-appraiser records, not a GIS land-use label or map-area estimate. Security and health requirements still apply to classified agricultural land of 160 acres or less.Property and local access requirements reviewCheck the actual jurisdiction, property and project instructions. Selecting a county is not a municipal-code or property-access clearance.Supported field-work scopeThese entry drafts exclude railroad/restricted sites, public/tribal/federal land, buildings/confined spaces, drilling/excavation, removal/alteration, asbestos, construction and acquisition. These are product limits, not a statement that every such activity is unlawful.Agricultural classification and acreage reviewDelivery and three-business-day timing reviewExactly 160 acres does not meet the over-160 threshold. Mailing or dating the letter does not prove delivery. Check relevant holidays and actual delivery before entry; the tool does not calculate or certify the legal interval. Prepare this letter before delivery. Keep the actual recipient’s owner/registered-agent capacity, receipt date and evidence in your project records; then confirm or reschedule entry.County government directing this workCounty government must be the actual principal. This draft supports private parcels in that same county. Hillsborough County work uses permission and County coordination.Agency district / departmentExisting agency authorization / project referenceUse an existing assignment, contract or written authorization, including FDOT FPID when applicable. This letter does not create authorization.Responsible agency contactName and telephone/email of the agency representative who can verify the project and address damage or access questions.Authority to issue the agency noticeAgency approval and notice reviewA review selection records your confirmation, not independent verification. Follow required agency forms and enclosures instead if this draft does not fit the project.Current landowner reviewCheck full names, co-ownership and current addresses. GIS tax-owner records alone do not prove title or that all required recipients are included.Agency-reviewed delivery and timing planRecord the agency-approved recipient, method, expected delivery and timing arrangements. Section 337.274 sets no universal day count or mail method. Keep evidence of actual notice outside this tool.

Subject line Letter body

Each field above shows its exact merge code in parentheses. Copy that code into the letter where its value should appear—for example, {{signer}} inserts the signer’s name and {{signer_title}} inserts the title.

Available merge fields

{{owner}} {{mailing_address}} {{properties}} {{site_address}} {{pin}} {{reid}} {{project}} {{project_objective_structural}} {{project_objective_performance}} {{project_limits}} {{organization}} {{organization_phone}} {{organization_website}} {{organization_statement}} {{footer_address}} {{return_address}} {{department}} {{date}} {{work}} {{date_range}} {{phone}} {{email}} {{contact}} {{signer}} {{signer_title}} {{license_number}} {{services}} {{purposes}} {{area}} {{link}} {{work_description}} {{access_details}} {{appointment}} {{meeting_datetime}} {{meeting_location}} {{meeting_topic}} {{rsvp}} {{schedule_update}} {{service_impact}} {{restoration_details}} {{document_request}} {{response_by}} {{owner_request}} {{easement_purpose}} {{fl_surveyor}} {{fl_license_number}} {{fl_entry_date}} {{tx_surveyor}} {{tx_rpls_number}} {{access_basis}} {{txdot_project}} {{txdot_representative}} {{tx_carrier}} {{tx_authority_basis}} {{tx_entry_date}} {{tx_remove_date}} {{tx_indemnity}}

Each letter automatically includes the logo and department header, date and PIN, recipient address, greeting, closing, and organization footer. Put only the main paragraphs here.

Select at least one parcel to preview a letter.

Content preview. Bracketed organization, department, and signer labels show fields you have not filled in. Enter your organization name in Organization footer; a blank optional department is omitted from the PDF. Switch to PDF page preview to see the actual pagination and text size.

Check the preview, then continue to the download options.

STEP 4 OF 4

Letters and mailing documents

Download your notices, then choose envelopes or mailing labels for delivery.

Notice letters

Personalized project letters with the recipient, PIN, selected template wording, and your organization’s letterhead. Choose Letter, Legal, or A4 in Page layout, then print on matching paper at 100% / actual size.

Add properties and project details to begin.

I reviewed the recipients, project details, logo, signature, signer details, and letter wording.

Envelopes or mailing labels

Print each owner’s name and mailing address directly on an envelope or on an adhesive label. No letter setup is required for recipient addresses.

Mailing format

#10 business envelopes: 9½ × 4⅛ inches · one envelope per PDF page.

Include organization name and return address from Letter setup

Leave this off for preprinted return addresses. Recipient addresses print without PINs, logos, or letter text.

Open the PDF and choose Print. Select #10 Envelope paper, landscape, 100% / actual size, and one-sided printing. Use your printer’s envelope tray or manual feed as instructed by its manufacturer. Test one envelope before printing the batch.

Add properties to begin.

I reviewed the recipient names, mailing addresses, and selected mailing format.

Download your documents before closing this tab.

Property owner mailing lists and notice letters.

Review the recipient list

Your recipient list starts with a parcel.

Prepare the notice

Letters and mailing documents

Notice letters

Envelopes or mailing labels

Keep ParcelNotice close at hand.

Guided project setup

Review your project details

Match your CSV columns

Load this saved draft?

Clear this selection?

Property owner mailing lists and notice letters.

Review the recipient list

Your recipient list starts with a parcel.

Prepare the notice

Letter preview

Letters and mailing documents

Notice letters

Envelopes or mailing labels

Would you like new-template announcements?

Would you like PublicNotice Digest in your inbox?